协会章程－英文版
RULES OF
PERSATUAN PENDIDIKAN SENI LUKIS REMAJA & KANAK-KANAK MALAYSIA
(MALAYSIAN JUNIOR ART EDUCATION ASSOCIATION)
Rule 1 : Name and Place of business
The name of the Association shall be PERSATUAN PENDIDIKAN SENI LUKIS REMAJA DAN KANAK-KANAK MALAYSIA (MALAYSIAN JUNIOR ART EDUCATION ASSOCIATION), hereafter referred to as “the Association”.
Rule 2 : Registered Address
The registered office of the Association shall be at
1-2B, 1st Floor, Jalan PJU 8/3A,
Damansara Perdana,
47820 Petaling Jaya, Selangor Darul Ehsan.
or at such other place or places as may from time to time be decided on by the Committee. The registered place of business of the Association shall not be changed without the prior approval of the Registrar of Societies.
Rule 3 : Emblem
3.1 drawing of a child, which symbolizes the artistic activities of children & young children
3.2 graphic of an eye, which represents the channel through which visual art is communicated, &
3.3 two semi circles, which connotes that art educations is an integral part of a rounded education.
The colours of the Emblem represent the following:
3.4 Yellow : Kreativiti (Creativity)
3.5 Red : Kesemangatan (Enthusiasm)
3.6 White : Suci (Pure)
3.7 Black : Bersatu padu (Unity)
3.8 Green : Melindungi Alam Semulajadi (Environmental Protection)
Rule 4 : Objectives
4.1 to promote interest in junior art and related activities in
4.2 to improve the level of achievements in Malaysian junior art;
4.3 to strive for the advancement of junior art education in the country;
4.4 to provide a platform. for interaction and foster close relationship and cooperation among junior art educationists.
4.5 to organize annual exhibitions, traveling exhibitions,
4.6 to conduct national & international junior art competitions,
4.7 to organize forums, seminars, public lectures on junior art,
4.8 to provide junior art judging, evaluation, and assessment,
4.9 to carry out visits, study tours, and junior art camps,
Rule 5 : Membership
5.1 Membership of the Association is open to Malaysian junior art bodies, which have been registered with the state education department, or have obtained a business license from relevant authorities, or a company or business registered with the Companies Commission of Malaysia which carry on any of the business relating to art education.
5.2 Every application for membership shall be introduced by an existing member and shall be forwarded to the Secretary who shall at the first convenient opportunity submitting it to the Committee for approval. The Committee may at its discretion reject any application without assigning any reason therefore.
5.3 Every applicant whose application has been approved as aforesaid shall upon payment of the prescribed entrance fee and subscription, be admitted as a member of the Association and shall be entitled to all the privileges of the Association as a member.
5.4 Each member shall
(a) obey the Rules of the Association and all resolutions passed at all meetings,
(b) respect and honour the objectives of the Association, and
(c) give full co-operation for all programs & undertakings of the Association
5.5 Members of the Association are entitled to the following:
(a) Participation in all activities and programs of the Association.
(b) Association’s assessment and endorsement of member’s level of achievements.
(c) Opportunity to interact with
(i) Association’s members, and
(ii) Individuals, institutions, bodies in junior art education in Malaysia and abroad.
(d) News, information on junior art education in Malaysia and overseas, through Association’s publications.
5.6 No University/College student can be allowed to be a member of the Society without the prior written approval from the Vice Chancellor of the university concerned.
Rule 6 : Entrance Fees, Subscription and Other Dues
6.1 The Entrance fees and annual subscriptions payable, all not refundable, shall be as follows :-
(a) Entrance Fees : RM300.00 (Ringgit Malaysia: Three Hundred only)
(b) Annual Subscriptions : RM100.00 (Ringgit Malaysia One Hundred only)
6.2 All annual subscriptions shall be payable to the Treasurer in advance before the 31st of March each year.
6.3 Any member who allows his arrears to exceed one year‘s subscriptions shall receive a written notification signed by or on behalf of the Secretary, and shall be denied the privileges of membership until he settles his account.
6.4 Any member who allows his arrears to exceed two years’ subscription shall automatically cease to be a member of the Association, and the Committee may direct legal action be taken against him, provided that they are satisfied that he has received due notice of his debts.
6.5 Members who have ceased to be member of the Association shall reapply for membership if they decide to join the Association again.
6.6 The Committee shall have power to fix a re-entrance fee for any person who has allowed his membership to lapsed through arrears.
6.7 Special subscriptions or levies for particular purposes may be raised from members by resolution of the general meeting of the Association. If any members fails to pay such subscription within such period as may be resolved, the amount due shall be treated in the same way as arrears of yearly subscription.
7.1 Any member who wishes to resign from the Association shall give one month notice in writing to the Secretary and shall pay up all dues.
7.2 Any member who fails to comply with the rules of the Association or has acted in a manner to bring disrepute upon the Association may be expelled or suspended for a period of time as the Committee deems fit. Before the Committee expels or suspends the member, the member shall be informed of the grounds for such expulsion or suspension in writing and be given an opportunity to explain and clear himself in person. Such suspension or expulsion shall be enforced, unless otherwise reversed by a general meeting upon appeal by the said member.
Rule 8 : General Meeting
8.1 The supreme authority of the Association is vested in a General Meeting of the members. At least one-half of the total voting membership of the Association or the voting members present represent twice (2) the total number of Committee members, whichever is the lesser, must be present at the General Meeting for its proceedings to be valid and to constitute a quorum.
8.2 If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to the date (not exceeding thirty (30) days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but they shall not have the power to alter the rules of the Association or to make decisions affecting the whole membership.
8.3 An Annual General Meeting (AGM) of the Association shall be held as soon as possible after the close of each financial year but not later than 31st of March on a date and at a time and place to be decided by the Committee. The business of the AGM shall be :
(a) To receive the minutes of the previous annual general meeting;
(b) To received the Committee’s report on the working of the Association during the previous year;
(c) To receive the Treasurers’ report and the audited account of the Association for the previous year;
(d) To elect biannually a Committee and to appoint auditors;
(e) To deal with such other matters as may be put before it.
8.4 The Secretary shall send to all members at least fourteen (14) days before the meeting an agenda including copies of minutes and reports, together with the audited accounts of the Association for the previous year. Copies of these documents will also be made available at the registered place of business of the Association for the perusal of members.
8.5 An Extraordinary General Meeting (EGM) of the Association shall be convened :-
(a) Wherever the Committee deems its desirable; or
(b) At the joint request in writing of not less than one third (1/3) of the voting members, stating the objects and reasons for such meeting.
8.6 An extraordinary general meeting requisitioned by members shall be convened for a date within thirty (30) days of the receipt of such requisition.
8.7 Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least fourteen (14) days before the date fixed for the meeting.
8.8 Paragraphs 8.1 and 8.2 of this rules regarding the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by the members, the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until the lapse of at least six (6) months from the date thereof.
8.9 The Secretary shall forward to all members a copy of the minute of each annual and extraordinary general meeting as soon as possible after its conclusion.
Rule 9 : Committee of the Association
9.1 The Committee is the highest governing executive body of the Association.
9.2 The Committee consisting of the following, who shall be termed the office-bearers of the Association, for a term of 2 years and shall be elected at annual general meeting :-
(a) A President
(b) Two (2) Vice Presidents
(c) A Secretary
(d) An Assistant Secretary
(e) A Treasurer
(f) Three (3) Ordinary Committee Members
9.3 All office bearers of the Association and every officer performing executive functions in the Association shall be Malaysian citizen.
9.4 Election of Office Bearers
(a) Members shall elect from themselves nine Committee Members.
(b) The Committee Members shall elect from themselves a President.
(c) The President, with consultation with his Committee Members, shall determine the position of the Committee Members.
(d) All the office bearers shall hold office for 2 years and shall be eligible for re-election.
9.5 The function of the Committee is to organise and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee may not act contrary to the express wishes of the general meeting without prior reference to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year.
9.6 The Committee shall meet at least once every three (3) months and fourteen (14) days notice of each meeting shall be given to the members. The President acting alone may call for a meeting of the Committee be held at any time. At least one half of the Committee members must be present for its proceedings to be valid and to constitute a quorum.
9.7 Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained :-
(a) The issue must be clearly set-out in the circular and forwarded to all members of the Committee.
(b) At least one-half of the members of the Committee must indicate whether they are in favor or against the proposal; and
(c) The decision must be by a majority vote.
Any decision obtained by circular letter shall be reported by the Secretary to the next Committee meeting and recorded in the minute thereof.
9.8 Any member of the Committee who fails to attend three (3) consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.
9.9 In the event of the death or resignation of a member of the Committee, the candidates who received the next highest number of votes at the previous election for the post affected, shall be invited to fill the vacancy. If there is no such candidate or if such candidate declines to accept the office, the Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next election.
9.10 The Committee shall give instruction to the Secretary and other officers for the conduct of the affair of the Association. It may appoint such officers and such staff, as it deems necessary. It may suspend or dismissed any officers or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reasons which it deems good and sufficient in the interest of the Association.
9.11 The Committee may appoint any sub-committee for any purpose arising out of or connected with any of the duties, functions and aims laid down under the rules. Any members can become members of these sub-committee.
Rule 10 : Duties of Office-Bearers
10.1 The President, the highest executive position in the Association, shall during his term of office preside at all general meetings and all meetings of the Committee and shall be responsible for the proper conduct of all such meeting. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He shall, in conjunction with the Treasurer, sign all cheques on behalf of Association.
10.2 The Vice President shall assist the President in carrying out his duties and shall deputise for the President during the latter’s absence. The Vice-President with the highest vote shall deputise the President during the latter’s absence.
10.3 The Secretary shall conduct the business of the Association in accordance with the rules and shall carry out the instructions of the general meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He shall attend all meetings, and record the proceedings. He shall maintain a proper membership register of the members consisting of details such as name, identify card no., date/place of birth, occupation, name/address of employer and residential address. He shall in conjunction with the Treasurer, sign all cheques on behalf of Association. He shall file annual returns within 60 days from the date of the annual general meeting to the Registrar of Societies.
10.4 The Assistant Secretary shall assist the Secretary in carrying out his duties and shall act for him in his absence.
10.5 The Treasurer shall be responsible for the finances of the Association. He shall keep accounts of all its financial transactions and shall be responsible for their correctness. He shall, in conjunction with the President or the Secretary sign all cheques on behalf of the Association.
10.6 The Ordinary Committee members shall carry out such duties as directed by the Committee.
Rule 11 : Financial Provisions
11.1 Subject to the following provision in this rules, the funds of the Association may be expended for any purpose necessary for the carrying out of its objects, including the expenses of its administration, the payment of salaries, allowances and expenses to its office-bearers and paid staff and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.
11.2 The Treasurer may hold a petty cash advance not exceeding RM500.00 (Ringgit Malaysia: Five Hundred only) at any one time. All money in excess of this sum shall within seven (7) days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association.
11.3 All cheques or withdrawal notices on the Association’s account shall be signed jointly by the President and the Treasurer or the Treasurer and the Secretary. In the absence of the President, the Secretary or the Treasurer for a long period, the Committee shall appoint one of its members to sign in his place.
11.4 No expenditure exceeding RM3,000.00 (Ringgit Malaysia: Three Thousand Only) at any one time shall be incurred without the prior sanction of the committee, and no expenditure exceeding RM10,000.00 (Ringgit Malaysia: Ten Thousand Only) in any one month shall be incurred without the prior sanction of a general meeting. Expenditure less than RM3,000.00 (Ringgit Malaysia: Three Thousand Only) at any one time may be incurred by the President together with the Secretary or the Treasurer.
11.5 As soon as possible after the end of each financial year, a statement of receipts and payments and a Balance Sheet for the year shall be prepared and audited by the Auditors appointed under Rule 12. The audited accounts shall be submitted for the approval of the next annual general meeting, and copies shall be made available at the registered place of business of the Association for the perusal of members.
11.6 The financial year of the Association shall commence on the 1st January and end on the 31st December every year.
Rule 12 : Auditors
12.1 Two persons, who shall not be office-bearers of the Association, shall be appointed once in every two (2) years by the Annual General Meeting as Auditors. They shall hold office for two (2) years and may be re-appointed.
12.2 The Auditors shall be required to audit the accounts of the Association for the year, and to prepare a report or a certificate for the Annual General Meeting. They may also be required by the President to audit the accounts of the Association for any period within their tenure of office at any date, and to make a report to the Committee.
13.1 Three (3) trustees, who must be over 21 years of age, shall be appointed at the annual general meeting and shall hold office during the pleasure of the Association. They shall be vested in them all immovable property whatsoever belonging to the Association upon the execution of a Deed of Trust.
13.2 The Trustees shall not sell, withdraw or transfer any of the property of the Association without the consent and authority of a general meeting of members.
13.3 A Trustee may be removed from office by the general meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reason, he is unable to perform. his duties or unable to do so satisfactorily. In the event of the death, resignation or removal of a Trustee the vacancy shall be filled by a new Trustee appointed by a general meeting.
14.1 The Committee shall if it deems fit and necessary appoint qualified persons to be the Adviser / Patron of the Association provided that prior written consent from the said persons have been obtained.
Rule 15 : Interpretation of Rules
15.1 Between annual general meetings, the Committee shall interpret the rules of the Association and when necessary determine any point on which rules are silent.
15.2 Except where they are contrary to or inconsistent with the policy previously laid down by the general meeting, the decisions of the Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a general meeting.
Rule 16 : Prohibitions
16.1 None of the following games shall be played in the premises of the Association:- Roulettle, Lotto, Fan Tan, Poh, Peh Bin, Belengkai, Pai Kao, Tau Ngau, Tien Kow, Chap Ji Kee, Sam Cheong, Twenty-one, Ten and a half, all games of dice, banker’s games, all games of more chance. All video/computer games and games of snooker and billiard shall be strictly prohibited in the premises of the Association.
16.2 Neither the Association nor its members shall attempt to restrict or in any other manner interfere with trade or engage in any trade union activities as defined in the Trade Union Act, 1959.
16.3 The Association shall not hold any lottery without license from the relevant authority, whether or not confined to its members, in the name of the Association or its office-bearers, Committee or members.
16.4 “Benefit” as mentioned under Section 2 of the Societies Act 1966 shall not be given by the Association to any of its member.
16.5 All activities prohibited by the Malaysian Laws are prohibited on the Association’s premises.
Rule 17 : Amendments of Rules
17.1 These Rules may not be altered or amended except by resolution of a general meeting. Such alternations or amendments shall take effect from the date of their approval by the Registrar of Societies. Any amendment to the rules shall be forwarded to the Registrar of Societies within sixty (60) days of being passed by the general meeting.
Rule 18 : Dissolution
18.1 The Association may be dissolved voluntarily by a resolution of not less than two-third of the total voting membership of the Association present at a general meeting convened for that purpose.
18.2 In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by the general meeting.
18.3 Notice of dissolution shall be forwarded to the Registrar of Societies within fourteen (14) days of its dissolution.
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